Manager, Administration

SUPERVISOR: Vice President, Administration

POSITION:  Full-time, salary, exempt

DESCRIPTION

The Manager, Administration performs administrative duties as assigned to support the goals and mission work of the organization.

The position is a part of the administrative department, which works to support the organization’s success by providing all departments aid in back-end execution of day to day and event specific work. Specifically, focusing on:

• Administrative support
• Utilizing communications and marketing to effectively share and promote our mission
• Equipment management
• Office management

SONH CULTURE

Special Olympics New Hampshire is a fast-paced, non-profit organization providing services to people with intellectual disabilities.   The organization has a small staff, a heavy event driven workload and frequently works under deadline pressures. Employees must demonstrate personal discipline and self-motivation to meet SONH organizational and program goals.  Each SONH staff member is expected to demonstrate flexibility in assignments, tasks, schedules and roles, working cooperatively with staff members and/or volunteers to meet our goals.  Flexibility in work assignments and role is essential in all our work. Staff will report directly to volunteers leading specific projects each year (if applicable). Demonstrating support for our athletes, donors and volunteers is a requirement for all staff. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Position specific areas of responsibility
  • Supporting Administrative needs of SONH Departments
  • Office Supplies & Office Equipment
  • Mail & Mailings
  • Certificates of Insurance
  • Management of SONH Inbox
  • Inventory
  • Auction (admin lead)
• General
  • Fiscal management
    • Ensure that money spent is within budget and submitted in a timely manner (check requests, expense reports and credit card statement)
    • Submit time allocation form monthly
    • Record all in-kind donations
  • Organization, Communication and Time Management
    • Utilize a system of time management that will allow you to establish and meet deadlines.
    • Maintain an efficient system of communication within the organization
    • Maintain communications in a cooperative and professional manner with all levels of SONH. Including staff, volunteers and athletes by demonstrating:
      • Open communications with respectful and constructive expression of differences;
      • Treating all employees with dignity, respect and courtesy; and
      • Making every effort to resolve conflict and communication issues.
  • Each staff member must help with general organizational needs, while also ensuring that their specific tasks are being completed
    • All hands-on deck events
    • Common area cleanup
    • Transporting items to/from Morgan
  • Ability to work flexible hours that include evenings and weekends, multiple overnight events required
  • Performs other tasks as assigned

KNOWLEDGE AND EXPERIENCE

• 4 years of work experience

• Strong computer skills (MS Office, graphic design experience, adobe software, social media channels, constant contact, etc.)
• Attention to detail and accuracy are essential in this position
• Demonstrated success in effective time management and ability to balance multiple projects and tasks as assigned
• Comfortable working in a fast-paced environment and ability to be flexible, adapt and problem solve when directed
• Excellent communication and interpersonal skills; ability to delegate where required and foster a team atmosphere
• Proven ability to effectively work with diverse groups
• Bachelor’s degree
• Valid driver’s license

EQUAL OPPORTUNITY EMPLOYMENT

SONH is committed to provide equal employment opportunities to all qualified individuals.  This includes equal employment and advancement opportunities to all individuals without regard to race, color, religion, sex, national origin, citizenship, age, marital status, disability, genetic information, military status, sexual orientation, gender identity, and any other status protected by applicable law.

How to Apply

Interested candidates should send cover letter with salary requirements and resume to:

Special Olympics New Hampshire
Hiring@sonh.org
PO Box 3598
Concord, NH 03302
Fax: (603) 624-1250

No phone calls, please.