Executive Assistant

Location: Remote New Hampshire

Reports to: Chief Operating Officer (COO)

Position Overview

At Special Olympics New Hampshire (SONH), we believe in the extraordinary potential of every person. Every day, we create opportunities for children and adults with intellectual disabilities to develop courage, experience joy, and find a true sense of belonging. Through the power of sport and community, we open hearts, break barriers, and change lives.

Diversity, equity, and inclusion (DEI) are at the core of who we are. We are proud to welcome individuals of all abilities, backgrounds, and identities into our vibrant community.

We are looking for a passionate and detail-driven Executive Assistant to support both our CEO and COO. This is more than an administrative role; it’s an opportunity to be part of a mission that transforms lives across New Hampshire. Your organization, energy, and commitment to inclusion will help propel our leadership forward and keep our movement strong.

Join us in celebrating abilities, breaking barriers, and creating a world where everyone belongs.

Responsibilities

• Executive Support
  • Provide high-level administrative support to the CEO and COO.
  • Prepare meeting agendas, take notes, and track action items to ensure timely follow-up.
  • Assist in the preparation of reports, presentations, and correspondence.
• Certificates of Insurance Management
  • Request, track, and maintain Certificates of Insurance (COIs) for all necessary events, vendors, and venues.
  • Ensure COIs are up-to-date, accurate, and compliant with organizational requirements.
• Contract Management
  • Organize, maintain, and track contracts and agreements across departments.
  • Assist in reviewing contracts for completeness and alert leadership to key deadlines.
• Communication and Office Support
  • Manage general organizational email inboxes and respond to inquiries professionally and timely.
  • Answer and direct incoming phone calls with a high level of customer service and care.
  • Serve as a point of contact for internal staff, athletes, volunteers, and community partners.
• Technology and Systems Support
  • Act as an internal expert for key organizational tools, including:
    • Monday.com (project management)
    • My Policies (policy management)
  • Troubleshoot system issues, support training of staff, and help optimize platform use.
• Special Projects and Event Support
  • Assist leadership with administrative tasks for organizational events and initiatives as needed.
  • Take on additional projects to support SONH’s strategic goals.

Qualifications

• 3–5 years of experience as an Executive Assistant or similar administrative support role, preferably supporting senior leadership.
• Outstanding organizational skills, attention to detail, and ability to manage multiple priorities effectively.
• Strong written and verbal communication skills.
• Ability to handle sensitive information with a high degree of discretion and professionalism.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience or willingness to learn Monday.com, My Policies, and other specialized systems.
• A commitment to diversity, equity, and inclusion and to the mission and values of Special Olympics New Hampshire.
• Nonprofit experience is a plus, but not required.
• Driver’s license

Salary and Benefits

•  Salary range commensurate with experience.
•  100% employer-paid health and dental insurance for the employee.
•  Employer-paid short-term and long-term disability (STD & LTD) coverage.
•  Employer-paid life insurance up to 1x annual salary (maximum of $100,000).
•  Flexible Spending Account (FSA) and Dependent Care Account (DCA) options.
•  Employer-funded Health Reimbursement Arrangement (HRA).
•  Competitive PTO policy, including holidays
•  Opportunities for professional development and career growth.
•  A collaborative, mission-driven work environment with a passionate and supportive team.

About Special Olympics New Hampshire

Special Olympics New Hampshire (SONH) is a nonprofit organization dedicated to empowering individuals with intellectual disabilities through year-round sports training, athletic competition, leadership development, and community-building initiatives. We envision an inclusive world for all, driven by the transformative power of sport. SONH is proud to be part of a global movement founded on the belief that everyone deserves dignity, respect, and opportunity.

Equal Employment Opportunity Statement

Special Olympics New Hampshire is an Equal Opportunity Employer. We are committed to building a diverse and inclusive team and strongly encourage applicants from all backgrounds, abilities, identities, and experiences to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

How to Apply

Interested candidates should send a cover letter with salary requirements and resume to Hiring@sonh.org.  No phone calls, please.